Digital Tools for CSOs for Remote Collaboration + WEBINARS

Tools for remote teams work

1. Google Docs (incl. Spreadsheets and slides/ presentations)
2. Google Forms for collecting information and feedback
3. Google Jamboard for brainstorming (whiteboard)
4. Google Drive for storage (15 GB free)
5. Gmail
6. Google Calendar for planning
7. Hangouts for team calls and chats
8. Google Duo for video calls

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Possible to get google for nonprofit and get GSuite

1. OutlookMail
2. Word, Excel and PowerPoint, both online and offline
3. OneDrive for sharing docs
4. Teams (chats and video meetings)
5. Planner (similar to calendar and tasks assignment)
6. SharePoint (docs management and storage)

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Possible to get Office 365 Nonprofit Business from TechSoup

1. DropBox Paper (online doc)
2. Synchronised with Google and Microsoft calendars, works with Trello, Gmail, Slack, Teams…
3. Can turn any shared folder into a working space, with comments and assigned tasks
4. Free 2GB per basic account

1. Best collection of expert-written survey templates

1. Free for individual use
2. Chats and calls/video calls
3. Polls and files transfer
4. Calls to phone numbers (paid)
5. MeetNow option (for those without skype account)

1. Video meetings in the browser, no downloads & no logins for guests
2. Secure and anonymous

1. Can be downloaded, adapted and deployed on a CSO’s server
2. Has a platform for video conferencing
3. Has desktop and mobile (Android and iOS) applications

1. Private, team and public boards
2. Kanban-style list-making with cards, task assignment, progress tracking, commenting, adding documents
3. Multiplatform: iOS / Android apps for phones, tablets, watches, and Kindle Fire tablets
4. A large variety of extensions

Attached files up to 10 Mb

1. Key features: Tasks, Discussions, Calendar, Files, Milestones, Time, and Passwords
2. Private and public projects

1. Lists, boards and calendar view by default
2. Kanban-style list-making with cards, task assignment, progress tracking, commenting, adding documents
3. Multiplatform: iOS / Android apps

1. Basic Kanban-style list-making: lists and tasks, documents uploading, assigning tasks, due dates
2. Web, desktop and mobile apps (for iOS and Windows)
3. Completely free
4. Completely synchronised will all Microsoft Office apps

Larger online meetings and webinars

1. Enable quick adoption with meeting capabilities that make it easy to start, join, and collaborate across any device
2. Syncs with any calendar system and delivers streamlined video conferencing from desktop and mobile
3. Enables internal and external communications, all-hands meetings, and trainings through one communications platform
4. Supports for up to 1,000 video participants and 49 videos on screen
5. Multiple participants can share their screens simultaneously and co-annotate for a more interactive meeting
6. End-to-end encryption for all meetings, role-based user security, password protection, waiting rooms, and possibility to place attendee on hold
7. Possibility to record meetings locally or to the cloud, with searchable transcripts
8. Supports scheduling or starting meetings from Outlook, Gmail, or iCal
9. Team chats with groups, searchable history, integrated file sharing, and 10 year archive.

The optimal professional solution for small teams (Includes 100 participants, meeting duration limit is 24 hrs, advanced user management features, advanced reporting features, 1GB of MP4 or M4A cloud recording, Skype for Business (Lync) interoperability, etc.) costs € 13.99/mo/host

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TechSoup has discounts for CSOs (USD 200 per year)

Zoho Webinars

1. No downloads are needed. Allows to launch or join meetings and webinars right from a browser.
2. Phone audio. In a case of a poor internet connection, it allows joining sessions by dialing in through a phone. Provides 100+ local dial-in numbers and 55+ toll-free numbers to join from different countries
3. Audio, video, and screen sharing. Allows adding context to a talk by sharing screens, applications, or a connected monitor to deliver presentations and demos.
4. Meetings/webinars recording. Allows storing and playing recordings online, sharing them with a link, or downloading to any local storage
5. Allows synchronization meetings to calendars. Possibility to add events to any email calendar as users receive meeting invitations and webinar registration notifications in an inbox. Enables automated syncing of created sessions with Zoho and Google calendars.
6. Possibility to use iOS or Android app for attending sessions. Possibility of hosting meetings from the iOS app.
7. Possibility to add app extensions to Chrome and Firefox browsers to start and join meetings easily. Possibility to use the Zoho Meeting Desktop app to overcome browser limitations like permission problems and hardware detection failure

The cost of a Meeting solution starts from €8/host/month, the cost of a Webinars solution starts from €15/month for 25 attendees

1. BigBlueButton enables to share audio, slides, chat, video, and desktop with attendees
2. Built-in polling makes it easy to engage attendees and recording lectures and make them available for later review
3. Live whiteboard for presenters and groups. When using the whiteboard tool in BigBlueButton, annotations are automatically displayed back to the attendees in real-time. Presenters also have the ability to zoom, highlight, draw and write on presentations making their points clearer to remote students.
4. Everyone can share a webcam. There is no limit on the number of webcams you can share in a session (only limited by bandwidth).

Requires adaptation and installation at a CSO’s server

1. Webinars and video conferencing: CSOs can host a wide range of live events, meetings and training sessions.
2. Chat and brainstorming tools: Interactive whiteboard and other tools for collaboration.
3. File sharing: The ability to share files and apps for a better workflow.
4. Call back: Automated calls inviting people to attend your webinar
5. Nice interactions with other popular applications and lots of great add-ons.

Excludes MP4 meeting recordings

Paid plans start from 12.85€ per month per host

GoToMeeting

1. Live webinars: Possibility to host live webinars and share recordings with participants later on.
2. Custom landing page forms: To encourage people to sign up for  webinars.
3. Email notifications: To remind people about a webinar event.
4. Possibility to use live chat, polls and send files to audience members during a webinar.
5. Analytics: Reporting and analytics on a webinar performance.

Only paid versions. Free trial for 7 days (GoToWebinar)/ 14 days (GoToMeeting)

The main frustration with GoToWebinar is the restrictions on its packages. For example, on the Starter plan, the user is limited to 100 participants per webinar and prices drastically increase if there is a need to increase those limits.

Online streaming

1. Mobile, desktop and webcam streaming
2. Has encoder option, to capture content, including desktop, camera, microphone, and more
3. Public and private events streaming
4. Events scheduling
5. Live chat and responses

1. For verified accounts only (takes up to 24 hours for first live stream)
2. To live stream on mobile, a channel will need to have at least 1,000 subscribers

1. Sharing video from screen, game or external camera
2. Can go live from a profile, Page, group or event
3. Scheduling live streams (automatic announcements)
4. Polls to ask viewers questions during the live video

1. If using more than a web camera, need to download and install encoder (streaming software)
2. Limited audience: viewers need to have FB account to watch the live stream

1. Live overlay graphics, Q&A and polls, audience chat
2. Has two options: Vimeo Premium and Vimeo Enterprise
3. Vimeo Premium gets unlimited streaming in the Vimeo player / unlimited viewers / unlimited events, with each event limited to 12 hours. Good for way to start with streaming
4. Vimeo Enterprise is the end to end solution for high performance video communications, with dedicated technical support, SLA, training and advanced privacy features.
5. Next to Vimeo platform, streams to Facebook Live or YouTube

1. Leading live streaming video service for video games in the USA
2. Additional content: music broadcasts, creative content, and more recently, “in real life” streams
3. Free account allows for live streaming
4. Has good how-to tutorials